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Northern Futures Planning is Seeking a Business Operations Coordinator

Northern Futures Planning is a small Ottawa-based consulting firm specializing in northern and indigenous community planning. We are passionate about the North and committed to providing high-quality planning services to our clients across Northern Canada. We believe in building a team of talented planners and providing them with the support and training they need to succeed. We maintain a flexible work environment that allows our team to balance work and life, and we are currently operating under a hybrid workplace model, combining remote work with in-office collaboration sessions.

Job Description

The Business Operations Coordinator plays a vital role in ensuring the smooth and efficient operation of the business. This position involves coordinating business and project activities, managing administrative tasks, and providing support to the Northern Futures team. The Business Operations Coordinator will also assist in developing and implementing business processes and procedures to improve efficiency and effectiveness.

Responsibilities

  • Coordinate business operations to ensure efficiency and productivity

  • Assist in developing and implementing business processes and procedures to improve operations and effectiveness

  • Provide support to the Northern Futures partners in business operations.

  • Provide support on the Housing Accelerator Fund projects including tracking milestones, deadlines and project budgets

  • Oversee internal and external company communications

  • Assist in budget planning and management for office-related expenses (ex. Invoicing, time tracking such as vacation, personal time off, overtime, training, etc.)

  • Handle confidential information with discretion and maintain confidentiality

  • Handle administrative tasks such as scheduling appointments, managing correspondence, and maintaining records

  • Coordinate office activities and events, including meetings, conferences, team-building activities and support with hiring

  • Liaise with vendors, suppliers, and service providers to ensure smooth operations

  • Manage office supplies, inventory, and equipment, ensuring adequate stock levels and proper maintenance

  • Perform other duties as assigned

Requirements

  • Bachelor's degree in Business Administration or related field preferred

  • Proven experience in business operations or a similar role (2+ years)

  • Strong organizational and time management skills

  • Excellent communication and interpersonal skills

  • Ability to work independently and as part of a team

  • Proficient in Microsoft 365 (particularly Excel, Word, PowerPoint)

  • Experience using Quickbooks (1+ years)

  • Experience in project coordination (2 years)

  • Experience in budget planning preferred (1+ years)

  • Attention to detail and accuracy

  • Ability to multitask and prioritize tasks effectively

  • Strong problem-solving skills

  • Ability to adapt to changing priorities and work in a fast-paced environment

  • Ability to handle confidential information with discretion

  • Knowledge of office procedures and best practices

Salary and Benefits

  • Starting Salary: $28 per hour (open to negotiation based on experience and qualifications).

  • Paid Time Off: 15 days vacation plus 5 personal days (to be used for sick days, appointments, caregiving responsibilities, etc.).

  • Work Schedule: Full-time, 37.5 hours per week (7.5 hours per day). We are also open to a 30-hour work week arrangement.

  • Work Environment: Primarily remote work, with availability to work two half-days in-office with company partners per month.

  • Work Hours: The work hours are expected to be completed within the core working hours of 8:00 am to 5:30 pm, Monday to Friday.

  • Other Benefits: Health Spending Account (HSA) of $1,500 and Professional Development training budget of $500.

Please email your application, including CV and cover letter as a single PDF, to Jesse Ajayi - jesse@northernfutures.ca - using the subject line “Job Application 2024: Business Operations Coordinator”.

Applications will be reviewed as they are received. Applications will be received until July 26, 2024.

Jesse Ajayi, MSc, RPP, MCIP

Partner, Northern Futures Planning