Careers

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Northern Futures Planning is hiring for two positions:

  • Business Operations Coordinator

  • Community Planner

Business Operations Coordinator

Northern Futures Planning is a small Ottawa-based consulting firm specializing in northern and indigenous community planning. We are passionate about the North and committed to providing high-quality planning services to our clients across Northern Canada. We believe in building a team of talented planners and providing them with the support and training they need to succeed. We maintain a flexible work environment that allows our team to balance work and life, and we are currently operating under a hybrid workplace model, combining remote work with in-office collaboration sessions.

Job Description

The Business Operations Coordinator plays a vital role in ensuring the smooth and efficient operation of the business. This position involves coordinating business and project activities, managing administrative tasks, and providing support to the Northern Futures team. The Business Operations Coordinator will also assist in developing and implementing business processes and procedures to improve efficiency and effectiveness.

Responsibilities

  • Coordinate business operations to ensure efficiency and productivity

  • Assist in developing and implementing business processes and procedures to improve operations and effectiveness

  • Provide support to the Northern Futures partners in business operations.

  • Provide support on the Housing Accelerator Fund projects including tracking milestones, deadlines and project budgets

  • Oversee internal and external company communications

  • Assist in budget planning and management for office-related expenses (ex. Invoicing, time tracking such as vacation, personal time off, overtime, training, etc.)

  • Handle confidential information with discretion and maintain confidentiality

  • Handle administrative tasks such as scheduling appointments, managing correspondence, and maintaining records

  • Coordinate office activities and events, including meetings, conferences, team-building activities and support with hiring

  • Liaise with vendors, suppliers, and service providers to ensure smooth operations

  • Manage office supplies, inventory, and equipment, ensuring adequate stock levels and proper maintenance

  • Perform other duties as assigned

Requirements

  • Bachelor's degree in Business Administration or related field preferred

  • Proven experience in business operations or a similar role (2+ years)

  • Strong organizational and time management skills

  • Excellent communication and interpersonal skills

  • Ability to work independently and as part of a team

  • Proficient in Microsoft 365 (particularly Excel, Word, PowerPoint)

  • Experience using Quickbooks (1+ years)

  • Experience in project coordination (2 years)

  • Experience in budget planning preferred (1+ years)

  • Attention to detail and accuracy

  • Ability to multitask and prioritize tasks effectively

  • Strong problem-solving skills

  • Ability to adapt to changing priorities and work in a fast-paced environment

  • Ability to handle confidential information with discretion

  • Knowledge of office procedures and best practices

Salary and Benefits

  • Starting Salary: $28 per hour (open to negotiation based on experience and qualifications).

  • Paid Time Off: 15 days vacation plus 5 personal days (to be used for sick days, appointments, caregiving responsibilities, etc.).

  • Work Schedule: Full-time, 37.5 hours per week (7.5 hours per day). We are also open to a 30-hour work week arrangement.

  • Work Environment: Primarily remote work, with availability to work two half-days in-office with company partners per month.

  • Work Hours: The work hours are expected to be completed within the core working hours of 8:00 am to 5:30 pm, Monday to Friday.

  • Other Benefits: Health Spending Account (HSA) of $1,500 and Professional Development training budget of $500.

Please email your application, including CV and cover letter as a single PDF, to Jesse Ajayi - jesse@northernfutures.ca - using the subject line “Job Application 2024: Business Operations Coordinator”.

Applications will be reviewed as they are received. Applications will be received until September 30, 2024.

Jesse Ajayi, MSc, RPP, MCIP

Partner, Northern Futures Planning

Community Planner

We are adding a new community planner to our consulting team providing community planning services to clients across Northern Canada. We are seeking an individual in the early-mid stage of their career who has obtained, or is eligible for, membership in the Canadian Institute of Planners.

We are a small Ottawa-based consulting firm specializing in northern and indigenous community planning. We build our team by recruiting talented planners with a passion for the North and then training and mentoring them with care. Loving how we work is just as important to us as loving what we do – which is why we maintain a flexible schedule and office environment that lets us balance work and life. We employ a flexible hybrid workplace model including primarily working from home with in-office collaboration sessions. Some travel is required to northern Canada, including Nunavut.

Responsibilities

  • Provide community planning and development review support services to clients

    Support short- and long-range planning exercises including in-community consultation

    Research planning policy and best practices

    Assist with proposal writing

    Interface with clients remotely through email, conference calls and video calls

    Provide on-site planning advisory support and undertake on-site planning exercises in client communities in northern Canada

    Assist other team members as needed

Requirements

  • 1 - 4 years of experience

    Ability to write in a clear and concise manner for targeted audiences

    A great listener with ability to communicate clearly with people of diverse disciplines

    Understanding of regulatory tools used to control land use and development in communities

    Ability to work effectively remotely with limited supervision

    Ability to travel within Canada for work trips up to two weeks in length

    Ability to manage time and prioritize activities over a number of projects

    Cross-cultural competency

    A Bachelor’s degree in Planning (Master’s degree in Planning, or Planning-related discipline, preferred)

    Eligible for, or have attained, full membership with CIP and either OPPI or APPI

Salary and Benefits

  • Salary and vacation commensurate with experience and qualifications

Job Format

  • Full-time, 37.5 hours per week

  • Highly flexible work-from-home & in-office workplace options

  • Work hours: 8:30am – 5pm, with an hour for lunch

  • An alternative work schedule may be considered

Please email your application, including CV and cover letter as a single PDF, to Jesse Ajayi  - jesse@northernfutures.ca - using the subject line “Job Application 2024: Community Planner – Your Name”.

Applications will be reviewed as they are received. Applications will be received until September 20, 2024.

Jesse Ajayi, MSc, RPP, MCIP

Partner, Northern Futures Planning